International Travel Grants

The Office of Student Research is not accepting applications for travel (International Travel Grant or OSR Travel Grant) to present research or creative performances due to the suspension of University-related travel. Please click on the following link for updates regarding Covid 19 and Appalachian State University  https://www.appstate.edu/go/coronavirus/.  

All currently enrolled Appalachian undergraduate and graduate students in good academic standing are eligible to apply for an International Travel Grant of up to $1000. The grant is to be used to defray the cost of travel to present results of their research or creative performance at an international professional conference/meeting/exhibition (travel must be outside of the United States). At this time the Office of Student Research can only fund travel for accepted presenters, we cannot fund travel to simply attend an international meeting or conference. This grant is supported in part by the Office of International Education and Development (OIED).

Applications for the OSR International Travel Grant funding are available twice per year - once in the Fall and once in the Spring. Fall applications will be due in November and Spring applications will be due in March.

2019/2020 Deadlines:

  • Fall Semester: Deadline was November 11, 2019. This would be for travel to present between December 1, 2019 and May 15, 2020.
  • Spring Semester: Deadline March 4, 2020 - application will reopen on February 1, 2020. This would be for travel to present between May 16, 2020 and November 1, 2020. Grant suspended due to Covid 19.

You can apply even if the abstract is still under review with the approval notice being provided to OSR prior to travel. Please note, we cannot fund travel costs for presentations which have already occurred. OSR CANNOT MAKE ANY EXCEPTIONS TO THIS POLICY. Please contact OSR if you have questions.

All International Travel Grants are awarded as reimbursements, after the trip has occurred and all receipts have been submitted. No money is advanced prior to traveling. *OSR grants are only for expenses paid for (out -of-pocket) by the student applying for funding. OSR cannot reimburse a department for any charges, including those made on a P-card* Students cannot claim shared van expenses or Motor Pool charges of any kind on any OSR grant application.

The OSR International Travel Grant is NOT designed to cover the following:

  • Costs associated with class projects, class assignments or any activities that are associated with a traditional in the classroom course
  • Supplemental funding for study abroad trips, student teaching or internships
  • Travel to conduct research – students must be accepted presenters at an international meeting or conference.

NOTE: International Travel Grants cannot be used to fund any of the costs associated with designing or printing your poster for presentation. For these costs you are encouraged to apply for an OSR Research Grant.

Travel Warnings: Appalachian State University and OSR cannot fund travel to any countries or areas with U.S. Department of State Travel Warnings. For more information, please see the link to the Alerts and Warnings page. If you have questions about this information, please contact the Director of Education Abroad, in the Office of International Education and Development, at 828-262-2046.

Frequently Asked Questions

How do I know if I am in good academic standing?

  • Students that are currently (in the semester applying) NOT on academic probation are considered in good academic standing.

When should I apply for the International Travel Grant?

  • You should apply for the OSR International Travel Grant funding within the following deadline.
    • Fall Deadline - November 6, 2019. This is for travel from December 1, 2019 through the May 15, 2020.
    • Spring Deadline – March 4, 2020. This is for travel from May 16, 2020 through the following November 1, 2020.
    • The student application as well as a completed Faculty Recommendation Form should be submitted with the appropriate deadline.
    • A final notification of presentation acceptance will be required when reimbursements are submitted allowing students to apply without official acceptances.
    • Note: We cannot fund travel costs for presentations which have already occurred. OSR CANNOT MAKE ANY EXCEPTIONS TO THIS POLICY.

Can I apply as a co-presenter?

  • Due to the limitation in funding, only students who are the Lead Presenters will be eligible to apply for travel funds.

My abstract has not been accepted, can I still apply for funding?

  • You can still apply for an International Travel Grant if you have not received final acceptance of your abstract. OSR will require documentation of the final acceptance prior to traveling.

What if I have already traveled to my conference, can I still apply for an International Travel Grant?

  • Unfortunately, OSR cannot fund travel costs for presentations which have already occurred.

How do I complete the budget for my Travel Grant?

Any questions may be directed to the Office of Student Research at weavermk@appstate.edu.

Grant Requirements

In order to justify awarding a travel grant, the Office of Student Research must have an itemized budget including a list of lodging expenses, mileage or flight cost, meals, parking and registration fees associated with your travel. Additionally, a brief description of your role in the presentation including whether or not there are co-presenters or authors should be provided. The following are some suggestions for your proposal preparation:

  1. Determine your lodging expenses and transportation. This includes estimating the cost of your flight or estimated mileage (please use the University subsistence amounts).
  2. Estimate a meal allowance based on the university subsistence amounts.
  3. If applicable, consider parking fees and/or registration fees.
  4. Explain the purpose of the conference/event and discuss your role in the presentation including whether it is an oral or poster presentation or creative endeavor, list other authors or presenters, and describe how this conference will benefit you as an attendee. Be sure to write the complete name of the conference (e.g., American College of Sports Medicine versus ACSM), do not abbreviate as reviewers may not be knowledgeable of the acronyms used in your field.

To Apply

  1. Have your faculty mentor (the faculty member who has mentored your research) complete the Online Faculty Recommendation Form. All Faculty Recommendations MUST be submitted using the online forms.
  2. Submit the Office of Student Research International Travel Grant Application Form. Students should apply in the deadline cycle that coincides with their presentation travel dates. The application link will close at 11:59 pm on the due date. Make sure you do not exceed the character count for each field - your application has NOT been received by OSR unless you get an emailed confirmation after clicking submit.
  3. Please view the following link concerning requests for mileage, food, and lodging.

Notification of OSR International Travel Grant award recipients will be made by the end of November and the end of March, pending funding availability. We must have both your online application and your complete, online Faculty Recommendation Form submitted electronically by the deadline date.

Funding

  • All Travel Grants are awarded as reimbursements, after the trip has occurred and all receipts have been submitted - no money is advanced prior to traveling. *OSR grants are only for expenses paid for (out-of-pocket) by the student applying for funding. OSR cannot reimburse a department for any charges, including those made on a P-card*
  • A Travel Authorization form (available from your Faculty Advisor or academic departmental administrative assistant) must be completed prior to traveling. Travel Authorization forms cannot be completed after travel has already occurred.
  • The travel must be completed and the request for reimbursement must be made while the student is still enrolled or within 3 months of graduation.
  • All Travel Reimbursements and receipts must be turned in NO later than thirty days from the date of return (all paperwork is completed in the home academic department of the Faculty Mentor).
  • Original, zero-balance receipts or invoices in the student's name (cannot be in a parent or Faculty member's name, departmental P-card charge, etc.) will be required for reimbursement.

Award Notifications

Applications will be reviewed and notifications will be made by the end of November (fall deadline) and March (spring deadline). 

Notification of availability of funds will be sent via campus news, our website and the Google Research group. This grant is currently not open for application submission due to the suspension of University-related travel.