OSR Research Grants

The Office of Student Research is suspending applications for OSR Research Grants until further notice.  As our situation regarding campus related activities is constantly changing we will evaluate options as necessary.  Please see the statement regarding App State Coronavirus Information https://www.appstate.edu/go/coronavirus/.

All currently enrolled Appalachian undergraduate and graduate students in good academic standing are eligible to apply for a research grant of up to $500. The grant is designed to fund costs associated with outside the classroom, Faculty-mentored, student-based research projects or creative endeavors. Funding can be used for research supplies or research related expenses, including the printing of a poster for presentation. OSR cannot fund research grant proposals for travel expenses involving conducting/collecting research when the project is required for course credit or graduation, present or in the future. This would include Honors Thesis, Capstones, and Masters Thesis, etc. 

Students must expend their awarded OSR funding in the departmental office of their Faculty Mentor - they cannot turn in receipts for reimbursement. You cannot place any orders in the department until your OSR Research grant has been officially awarded. All equipment expenses funded through an OSR Research grant remain the property of ASU and are housed in the home department of the student's Faculty Mentor.

The OSR Research Grant is NOT designed to cover the following:

  • Costs associated with class projects, class assignments or any activities that are associated with a traditional "in the classroom" course
  • Supplement funding for study abroad trips, student teaching, training or internships. We cannot fund tuition, training or course expenses of any kind.
  • Food and beverage expenses of any kind and gift certificate/gift card purchases
  • Travel to conferences - OSR cannot fund travel to simply attend a meeting or conference, you must be an accepted presenter (see OSR Travel Grants)

Any questions may be directed to the Office of Student Research at weavermk@appstate.edu.

Frequently Asked Questions

How do I know if I am in good academic standing?

  • Students that are currently (in the semester applying) NOT on academic probation are considered in good academic standing.
  • Faculty mentors can use their discretion as to whether they will engage in research with a student who has not done well academically. A strong academic background will assist the student in the research process.

Can I apply for a grant more than once?

  • Students CAN apply for a grant more than once but may only receive ONE OSR Research Grant per academic semester (fall, spring, summer) for supplies and materials other than poster printing costs. Based on available funding, preference will be given to students who have not received an OSR Research Grant before repeat funding in multiple semesters is awarded.

Can I use this grant to fund my travel to a conference?

  • No, the OSR Research Grant is for research supplies or related expenses.
  • Students who expect to incur travel expenses related to presenting their research, are encouraged to apply for a Travel Grant.
  • OSR cannot fund travel of any kind to countries or areas where there are safety warnings or sanctions in place. If you are traveling internationally, please see the link to the Alerts and Warnings page. If you have questions about this information, please contact the Director of Education Abroad, in the Office of International Education and Development, at 828-262-2046.

Grant Requirements

In order to justify awarding a research grant, the Office of Student Research must have a descriptive Project Title and a detailed Project Description and Budget Justification. This Sample Research Application is an excellent example of a completed application. Projects should be discussed and reviewed with the faculty mentor prior to submission. The following are some suggestions for your proposal preparation:

  • Discuss and design the proposed research project with your Faculty mentor.
  • Determine the specific aims, goals or objectives.
  • Establish the appropriate study design or methods.
  • Decide on the materials needed for the project and obtain specifics regarding cost for each item.
  • Explain the purpose of the requested items as they relate to the research question and methods.
  • If applicable, prepare the appropriate IRB (working with human participants) or IACUC (working with animals) documentation. Please see the website for further information regarding Research Protections.

To Apply

1. Have your faculty mentor (the faculty member who has mentored your research) complete the Online Faculty Recommendation Form. All Faculty Recommendations MUST be submitted using the online - forms will not be accepted through campus mail, email, fax or at the office.

2. If applicable, determine the need for IRB,  IACUC or IBC approval, as funds cannot be awarded until approval has been submitted to the Office of Student Research. If approved please indicate the protocol number on your application. If your project includes flying Unmanned Aircraft Systems (i.e., drones), please be aware that Appalachian has a process to get permission to fly them on campus.  If you are flying them off campus, it is important to make sure you are aware of FAA laws and North Carolina  requirements about the use of UAS.

3. Submit the Office of Student Research Grant Application Form.  Make sure you do not exceed the character count for each field - your application has NOT been received by OSR unless you get an emailed confirmation after clicking submit. The application link will close at 11:59 pm on the 15th of each month and re-open for the next grant cycle on the 17th of each month (at 11:59 pm).

The deadline for all OSR Research Grant applications is the 15th of each month with award notification made by the end of the month. We must have both your online application AND complete, online Faculty Recommendation Form.

Funding

  • All Research Grants MUST be completely expended by the end of the fiscal year in which they are awarded. Research Funding does NOT roll over at the end of each fiscal year (May 14 is the final date for purchases to be made each fiscal year).
  • All OSR funding is awarded to STUDENTS only and must be expended in the Faculty Mentor's home academic department by the awarded student. Faculty cannot be reimbursed for expenses claimed on any OSR grant application.
  • Students MUST meet with their departmental administrative assistant and faculty mentor before any money is spent. Orders will be placed in the academic department -  no reimbursements may be paid directly to students. Students may only expend their awarded OSR Research grant funding on the items listed in their budget justification on their submitted grant application. Students cannot subsitute or order items not listed on their orginal OSR grant application. No items may be ordered until students have been officially awarded OSR grant funding.
  • All ASU Policies and Procedures must be adhered to when spending down Research Grant monies. Any non-approved expenditures will be the sole responsibility of the student.

Grant Recipient Requirements

  • If possible, students should present their work at the Annual Celebration of Student Research and Creative Endeavors at Appalachian. This event is held every Spring semester.
  • Grantees are asked to acknowledge the Office of Student Research on any presentations or publications that result from the research conducted through the grant.

Award Notifications

Applications received by the 15th of each month will be reviewed prior to the end of the month. Award notifications will be made at the end of each month.