OSR Research Grants

The Office of Student Research is currently accepting applications for OSR Research Grants. Projects are expected to follow guidelines provided by the Office of Research and policies and procedures set by the university. The most recent Coronavirus information can be found at https://www.appstate.edu/go/coronavirus/

For further information regarding ramping up research and creative activities on campus, please click https://research.appstate.edu/ramping-research-and-creative-activities-app. As we move through COVID-19 the Office of Student Research and the Office of Research will work together to ensure continuity of Faculty research and student engagement in research and creative activities.

All currently enrolled Appalachian undergraduate and graduate students in good academic standing are eligible to apply for a research grant of up to $500. The grant is designed to fund costs associated with outside the classroom, Faculty-mentored, student-based research projects or creative endeavors. Funding can be used for research supplies or research related expenses/materials, including the printing of a poster for presentation. Research grant proposals for travel expenses involving conducting/collecting research when the project is required for course credit or graduation, present or in the future are NOT allowable from OSR funds. This would include Honors Thesis, Capstones, and Masters Thesis, etc. Finally, students must be enrolled in at least one course at the time of the grant application submission. 

Once the grant award email is received, the student should work with their Faculty Mentor and associated departmental office to expend their awarded OSR funding. You must provide a copy of your original OSR grant application to the department before placing any orders. No orders may be placed in the department until your OSR Research grant has been officially awarded  and the department has a copy of your original grant application. All equipment expenses funded through an OSR Research grant remain the property of Appalachian State University and are housed in the home department of the student's Faculty Mentor. 

Funding Guidelines

OSR Research Grants ARE designed to cover the following:

  • Supplies and materials necessary to conduct the project

  • Incentives for Human Subjects (e.g., paid to the subject - no gift cards/certificates, food/beverage items or raffles)

  • Poster printing for presentations

The OSR Research Grant is NOT designed to cover the following:

  • Costs associated with class projects, class assignments or any activities that are associated with a traditional "in the classroom" course
  • Supplement funding for study abroad trips, student teaching, training or internships. We cannot fund tuition, training or course expenses of any kind.
  • Food and beverage expenses 
  • Gift certificate/gift card purchases
  • Giveaways/raffles or prizes
  • Wages or stipends of any kind
  • Abstract Submission or Processing Fees
  • Travel to conferences (see OSR Travel Grants - only for accepted presenters)

Any questions may be directed to the Office of Student Research at weavermk@appstate.edu.

Frequently Asked Questions

How do I know if I am in good academic standing?

  • Students that are currently (in the semester applying) NOT on academic probation are considered in good academic standing.
  • Faculty mentors can use their discretion as to whether they will engage in research with a student who has not done well academically. 

Can I apply for a research grant more than once?

  • Students CAN apply for a grant more than once but may only receive ONE OSR Research Grant per academic semester (fall, spring, summer) for supplies and materials other than poster printing costs. Based on available funding, preference will be given to students who have not received an OSR Research Grant before repeat funding in multiple semesters is awarded.

Can a team of students working on the same research project or creative endeavor apply for grants?

  • Only ONE grant per project will be funded per academic semester (fall, spring, summer) for supplies and materials.  Teams must select one student as the Lead to submit the grant.  

  • Based on available funding, preference will be given to students involved in other projects who have not received an OSR Research Grant before repeat funding in multiple semesters is awarded. 

Can I apply for this grant without a Faculty Mentor?

  • No, all students, graduate and undergraduate must work with a Faculty Mentor to apply for any OSR related grant. The online letter of Faculty Recommendation must come from the Faculty Mentor listed on the student grant application.

Can I use this grant to fund my travel to a conference?

  • No, the OSR Research Grant is for research supplies or related expenses.

Grant Requirements

In order to justify awarding a research grant, the Office of Student Research must have a descriptive Project Title and a detailed Project Description and Budget Justification. Projects should be discussed and reviewed with the faculty mentor prior to submission. The following are some suggestions for your proposal preparation:

  • Discuss and design the proposed research project with your Faculty mentor.
  • Determine the specific aims, goals or objectives.
  • Establish the appropriate study design or methods.
  • Decide on the materials needed for the project and obtain specifics regarding cost for each item. This includes providing a detailed list of items intended to be purchased with their associated costs and supplier. Students may only purchase items listed on their original grant application. A copy of this application is required to be given to the administrative assistant in the ordering department (home academic department of the Faculty Mentor) when an OSR Research grant is awarded, to insure that only the items approved by our OSR Grant Review Committee are ordered.
  • Explain the purpose of the requested items as they relate to the research question and methods.
  • If applicable, appropriate IRB (working with human participants), IBC (biosafety) or IACUC (working with animals) protocol numbers should be provided. Funds will not be awarded until appropriate approval has been obtained. Please see the website for further information regarding Research Protections.

To Apply

1. Have your faculty mentor (the faculty member who has mentored your research) complete the Online Faculty Recommendation Form. All Faculty Recommendations MUST be submitted using the online - forms will not be accepted through campus mail, email, fax or at the office.

2. If applicable, determine the need for IRB, IACUC or IBC approval. Research compliance is important and should be obtained, or at least submitted, prior to applying for an OSR Research Grant. Research funds cannot be awarded until final compliance approval has been submitted to OSR (if approved, please indicate the protocol number on your application). If your project includes flying Unmanned Aircraft Systems (i.e., drones), please be aware that Appalachian has a process to get permission to fly them on campus.  If you are flying them off campus, it is important to make sure you are aware of FAA laws and North Carolina  requirements about the use of UAS.

3. Submit the Office of Student Research Grant Application Form.  Make sure you do not exceed the character count for each field - your application has NOT been received by OSR unless you get an emailed confirmation after clicking submit. The application link will close at 11:59 pm on the 15th of each deadine date (July and August for summer, September, October and November for Fall and February, March and April for Spring) and re-open at 11:59 pm on the 17th of that month.

The deadline for all OSR Research Grant applications is the 15th of September, October and November 2020 (our fall request for proposal deadlines) with award notification made by the end of the month. We must have both your online application and complete, online Faculty Recommendation Form. For summer 2021, the application link will open up on July 1, 2021 for the July 15 deadline. There will be NO December 2020 or January 2021 call for proposals - our form will reopen the last week of January for our February 15, 2021 deadline.

Guidelines for Grant Funds

  • All Research Grants MUST be completely expended by the end of the fiscal year in which they are awarded. Research Funding does NOT roll over at the end of each fiscal year (May 14 is the final date for purchases to be made each fiscal year).
  • All OSR funding is awarded to STUDENTS only and must be expended in the Faculty Mentor's home academic department by the awarded student. Faculty cannot be reimbursed for expenses claimed on any OSR grant application.
  • Students MUST meet with their departmental administrative assistant and faculty mentor before any money is spent. Orders will be placed in the academic department -  no reimbursements may be paid directly to students. Students may only expend their awarded OSR Research grant funding on the items listed in their budget justification on their submitted grant application. Students cannot substitute or order items not listed on their original OSR grant application - you must provide a copy of your original OSR grant application to the department to verify approved purchases. No items may be ordered until students have been officially awarded OSR grant funding.
  • All Appalachian State University Policies and Procedures must be adhered to when spending down Research Grant monies. Any non-approved expenditures will be the sole responsibility of the student.
  • All policies and procedures related to COVID-19 should be adhered to by both students and Faculty.  Current information can be found at the following site:  https://www.appstate.edu/go/coronavirus/.  There may be some situations where grant applications are reviewed on a case by case basis regarding COVID-19 related concerns.  OSR will work with the Office of Research and the individual Faculty and student to determine the best course of action. 

Grant Recipient Requirements

  • If possible, students should present their work at the Annual Celebration of Student Research and Creative Endeavors at Appalachian. This event is held every Spring semester.
  • Grantees are asked to acknowledge the Office of Student Research on any presentations or publications that result from the research conducted through the grant.

Award Notifications

The summer deadlines for all OSR Research Grant applications are the 15th of July and August, with award notifications made by the end of the month in which the application is received. We must have both your online application and complete, online Faculty Recommendation Form by this deadline.